5. TESTING AND QUALIFYING

5.1 Procedures for Classification Qualifying, Testing and Certifying of Active Employees

5.1.1 All ESP employees who, as of October 1, 1985, have qualified on a current classification list through Civil Service, shall continue to be qualified/certified for that classification unless new requirements are developed and as long as these records are maintained.

5.1.2 Once an ESP has tested and/or certified for a classification, they shall continue indefinitely to be certified for that classification. Testing expense may be borne by the employee.

5.1.3 Recruiting for ESP classifications shall be open at all times to current employees. Testing appointments will be set by The Division of Human Resource. Notification of qualifying shall be timely.

5.1.4 If new requirements are established by the Division of Human Resources for a classification, an incumbent will automatically qualify. Any ESP new to the classification after approval of new requirements shall have to qualify according to the newly developed standards.

5.1.5 All ESP employees on a classification list (not incumbents) for which the classification's requirements have changed shall be notified that a change has occurred, when the change is effective, and that they must re-qualify to stay on the list.

5.1.6 Testing and/or qualifying scores will be kept on record in the Division of Human Resources. New applicants shall fill out a new employment application every two years prior to his/her employment. Current employees will not fill out a new application each time they apply for a different classification rating. A current employee must add an information update when needed.

5.1.7 If an employee fails a written examination, the employee may request a review of the written examination with the Supervisor of Professional Standards or designee within the Testing Department within thirty days of notification of failure. After failure of a written examination, an employee shall be permitted to re-take the examination for the same classification two months after the first failure, four months after the second or third failure, and each six months thereafter. After any failure of a skills test, an employee shall wait a minimum of one month before re-testing. Skill tests are not reviewable.

5.1.8 The Division of Human Resources shall publicize all information regarding new procedures for ESP employees in regards to qualifying, certifying, testing, scores, etc., as set up in the Division of Human Resources.

5.1.9 The Association shall be provided with current copies of job descriptions for all unit classifications. The Division of Human Resources and the Association shall jointly conduct a job classification review as needed.

5.1.10 ESP employees shall be granted time during their normal workday for activities related to testing, qualifying, and interviewing for district positions, so long as requests are not excessive.