21. PERSONNEL FILES

21.1 Procedures

21.1.1 Any material originating within the school district which is derogatory to an ESP employee's conduct, service, character or personality relating to performance, shall be placed into the employee's file according to one of the following procedures:

a. By Personal Delivery

Any derogatory material must be provided to the employee before the material may be placed into that employee's file. If the material is provided by personal delivery to the employee, the employee shall sign a copy of the document to acknowledge that he/she has received such material and in no way indicates agreement with the content of the material.

b. By Witness

If an employee refuses to sign the derogatory information, the supervisor may get a third party to witness that the employee has been provided the material. The witness must sign and date the material before it is placed into the personnel file.

c. By Certified Mail

If an employee fails to sign such derogatory material, the supervisor may send the material via certified mail to the employee. The material may be placed into the personnel file ten days after the registered receipt has been returned to sender.

Under any of the above procedures, an employee has the right to attach clarifying information to the derogatory material.

21.2 Maintenance of Records

21.2.1 ESP employees shall report as soon as possible to The Division of Human Resource any changes of name, address, and telephone number that may occur during their employment.